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Club Advisor Agreement

Each student organization must have a full-time faculty/staff advisor. His/her general responsibility is to advise the members, assist with creating and maintaining a budget and serve as a resource person. The advisor shall be present whenever the organization conducts a social affair, has an outside speaker or holds a meeting. The advisor is expected to complete the Advisor Agreement (below).

Name*
First Last
Club Name*
Academic Year*
Status*
Office / Department*
Phone*
Email*
Club Advisor Agreement*
- To attend all student organization meetings and events – both on and off-campus. (Official club meetings and activities must be scheduled at times that are mutually agreed upon by the club advisor(s) and club members.)
- Sign all vouchers for the club and ensure that: the club president also signs the form, the expenditure is appropriate within all existing policies and club approval, supporting evidence (original receipts or invoices) is attached, the club minutes reflect approval of the funds request.
- Assist club members in completing necessary paperwork (Event Request Forms, Club Charter Applications, Vouchers, Cash Advance Accounting Forms, etc.) and submitting the completed forms in a timely manner. Your signature on the Event Request Form indicates that you or a co-advisor will be present for the activity.
- To be sufficiently knowledgeable of the purpose and activities of the organization to advise the members of their actions and the possible consequences of irresponsible behavior.
- Advise students of and uphold policies and procedures of the Student Activities Office, the Office of Student Development and Dominican College.
- To accept responsibility for the planned actions of my club.
- Guide students in the budgeting process and become familiar with the organization’s finances. Advisors, as well as designated student club officers are responsible for ensuring that funds are properly collected, deposited and accounted for. No off campus accounts are permitted.
- Review student organization plans and provide insight, guidance and advice to help facilitate their success and serve as a resource for the student organization president and organization members.
- Help each officer of the organization to understand his or her duties.
- Serve as the official representative of the University and liaison with the Student Activities Office. To communicate with the Office of Student Activities when I need additional support in advising my club.
- Ensure the club designates a Club Council representative to attend the monthly Club Council meetings.
- Attend weekly meeting with club president and/or executive board and assist them in the coordination and facilitation of organization business. Work closely with the club to ensure a cooperative relationship between the advisor and club members and also between club officers and club members.
- Help the organization evaluate each program/activity and the process to emphasize the learning experience.
- Ensure that all reasonable steps are taken to protect the safety and welfare of all club members during club meetings and activities.
- Help keep everything in perspective.
- Share insights at meetings, but avoid "ownership".
- See that the continuity of the organization is preserved through constitutions, minutes, and traditions. Ensure that past activities are adequately understood by succeeding officers and members.
- Help students to understand and apply democratic principles within the organization and in working with others.
- Remain appraised of club officers' academic progress to ensure that GPA requirement is maintained.
All boxes must be checked in order to accept advisor status.